What a ChatGPT implementation covers
- Workspace and admin setup in your own ChatGPT account
- Roles, seats and who administers what
- Company instructions so answers start from how your business works
- Shared material and knowledge the assistant may draw on, and what it must not
- Data and privacy settings reviewed against your rules; what applies depends on the plan, and we check it with you rather than assume
- Written usage rules in plain language: what is fine, what needs care, what is off limits
- Onboarding for the team, with examples from their own work
- A small number of first workflows that are worth doing, and the ones that are not
- Handoff documentation so an internal owner runs it afterwards
Where ChatGPT fits
ChatGPT is the most widely used starting point for a business team, which is also why it is the tool most often used informally, with no shared instructions and no written rules.
It suits general drafting, analysis, summarising and brainstorming across departments. The value comes from shared instructions and a few well-chosen workflows, not from everyone prompting from scratch.
Shared assistants and instructions
Where the plan supports shared or custom assistants, we help decide which recurring tasks deserve one, write the instructions in plain language, and keep them owned and current. Where a task needs more than an assistant can safely do, Custom AI Agent Development is the next step.
Not a resale, not a guarantee
We do not resell ChatGPT subscriptions and we do not claim partner status with its vendor. We do not promise productivity figures. Sensitive material is kept out unless you decide otherwise and the settings allow it, and we say plainly when a different tool would fit your case better; see AI Implementation for Business and AI Team Training & Adoption.
How it works
- 1
Inspect
We look at what you actually have today — accounts, roles, tools, data, who uses what — read-only where the system allows it, before anyone proposes changing anything.
- 2
Understand the current setup
What works, what is duplicated, what is unowned, and where work leaks between tools. You get this in writing, in plain language.
- 3
Implementation plan
A scoped plan with clear boundaries: what gets configured, what stays as is, what is deliberately left out, and what needs a decision from you first. Scope and price are agreed in writing before configuration starts.
- 4
Configure
The plan is carried out inside your own accounts, through access you grant and can withdraw. Changes that touch people, money or customer data wait for your explicit approval.
- 5
Handoff
Documentation of what was set up and why, a short walkthrough for the people who will run it, and a clear line on what is yours to operate from now on.
Is this the right page?
- 1 Assess
- 2 Implement
- 3 Automate
- 4 Build
Choose this page if ChatGPT is your tool and you want it set up with shared instructions, rules and first workflows.
- Choose AI Implementation for Business instead if you have not chosen a tool yet, or use several.
- Choose Claude Implementation instead if long-document analysis and writing are the main work.
- Choose Gemini Implementation instead if you work mainly inside Google Workspace.
What usually comes next
Not a package — only where it makes sense once this is done.
- AI Knowledge Base Implementation
shared company knowledge makes answers consistent
- Workflow Automation & Systems Integration
to connect the first useful workflows to your other tools
Who you would be working with
- Company · Who you would be working with
- LATYNEX Digital is a service line of Latynex Trade OÜ, a company registered in Estonia (EU). Contact: info@latynexdigital.com.
- How we work · Delivery
- Remote, in English, with the person who would run the project. No local office is implied in any market.
- How we work · Commercial terms
- One scope and one price, agreed in writing before work starts. Your accounts, code and domain stay yours; any access we use is granted by you and can be withdrawn.
There are no client case studies on this page, and none are implied. What LATYNEX has built and runs itself is on the portfolio, each system labelled by stage. Published prices are on the pricing page; anything not listed there is scoped and quoted after review.
Questions
Do you sell ChatGPT licences?+
No. You buy ChatGPT from the vendor and we configure it in your own account. We do not resell subscriptions or claim partner status.
Does it keep our data private?+
What applies depends on the plan and the settings. We review them with you against your own rules instead of assuming, and we write down what may not be entered.
How long does it take?+
It depends on team size and how much shared material there is. Scope is agreed in writing before work starts, and we make no time promises on this page.
Can ChatGPT replace our customer-facing chat?+
Not by itself. ChatGPT set up for your staff is an internal tool. A customer-facing assistant needs its own build, sources and human handoff; see AI Sales Manager and Custom AI Agent Development.
Can you also train the team?+
Yes: AI Team Training & Adoption covers hands-on sessions with examples from each department. It can be part of the same engagement.