What this covers
- One student record linked to multiple target-school applications, each tracked separately
- Document status per application, per document type — not one flat checklist
- Automated reminder sequences to students, parents and recommenders for outstanding documents
- Deadline tracking per application, with earliest-deadline-first visibility across a student's whole application set
- A client/parent-facing status view, so "where do we stand" doesn't need an email
- Routing and ownership per consultant, where a firm has more than one
How this differs from CRM & Sales Workflow Implementation
CRM & Sales Workflow Implementation is a linear sales pipeline — one lead, one deal, one set of stages. This page's data shape is different on purpose: one student to many applications to many documents to many deadlines, which a standard CRM pipeline doesn't represent well without this specific structure.
This is not for schools or institutions
This page is for private consultancies helping individual students and families apply — not for schools, universities or institutions running their own regulated student-records systems. That's a different buyer with different data-governance obligations this page makes no claim about.
Limits
This does not provide admissions advice, essay review, or any judgement about a student's application strength — it tracks documents, status and deadlines. Advisory work stays entirely with your consultants.
How it works
- 1
Inspect
We look at what you actually have today — accounts, roles, tools, data, who uses what — read-only where the system allows it, before anyone proposes changing anything.
- 2
Understand the current setup
What works, what is duplicated, what is unowned, and where work leaks between tools. You get this in writing, in plain language.
- 3
Implementation plan
A scoped plan with clear boundaries: what gets configured, what stays as is, what is deliberately left out, and what needs a decision from you first. Scope and price are agreed in writing before configuration starts.
- 4
Configure
The plan is carried out inside your own accounts, through access you grant and can withdraw. Changes that touch people, money or customer data wait for your explicit approval.
- 5
Handoff
Documentation of what was set up and why, a short walkthrough for the people who will run it, and a clear line on what is yours to operate from now on.
Who you would be working with
- Company · Who you would be working with
- LATYNEX Digital is a service line of Latynex Trade OÜ, a company registered in Estonia (EU). Contact: info@latynexdigital.com.
- How we work · Delivery
- Remote, in English, with the person who would run the project. No local office is implied in any market.
- How we work · Commercial terms
- One scope and one price, agreed in writing before work starts. Your accounts, code and domain stay yours; any access we use is granted by you and can be withdrawn.
There are no client case studies on this page, and none are implied. What LATYNEX has built and runs itself is on the portfolio, each system labelled by stage. Published prices are on the pricing page; anything not listed there is scoped and quoted after review.
Questions
Is this for schools or universities?+
No — this is for private admissions/study-abroad consultancies serving individual students and families, not institutions running their own student-records systems.
Can it track multiple schools per student?+
Yes — that's the specific structure this page is built around: one student, several target-school applications, each tracked with its own documents and deadline.
Does it chase recommenders for letters?+
Yes — automated reminder sequences go to students, parents and recommenders for outstanding documents, on a schedule rather than chased by hand.
Does it give admissions advice?+
No — it tracks documents, status and deadlines. Advisory judgement about a student's application stays entirely with your consultants.
How are you invoiced, and in what currency?+
In EUR, by Latynex Trade OÜ, a company registered in Estonia (EU). We do not give tax advice.