What this covers
- A candidate pipeline: sourced, screened, submitted, interviewing, placed, or archived — with an owner at each stage
- A client/role pipeline: brief received, sourcing, shortlist sent, interviews, offer, placed — separate from the candidate side but linked to it
- Duplicate handling for candidates who apply through more than one channel
- Forms and email connected, so applications and client briefs arrive as complete records
- Dashboards built from real questions — open roles by consultant, candidates in process, time-to-placement
Do you replace our ATS?
Not by default. Many agencies run HubSpot or Pipedrive alongside a dedicated applicant-tracking system; where that's the case, we implement the CRM for the client/sales side and connect to the ATS where a connection is realistic, rather than replacing a working system. We do not claim a ready-made connector for any specific ATS.
Limits
This is not an applicant-tracking system and we do not build one as part of this scope — if your process genuinely needs full ATS functionality, that's a separate, larger conversation. We do not promise placement outcomes.
How it works
- 1
Inspect
We look at what you actually have today — accounts, roles, tools, data, who uses what — read-only where the system allows it, before anyone proposes changing anything.
- 2
Understand the current setup
What works, what is duplicated, what is unowned, and where work leaks between tools. You get this in writing, in plain language.
- 3
Implementation plan
A scoped plan with clear boundaries: what gets configured, what stays as is, what is deliberately left out, and what needs a decision from you first. Scope and price are agreed in writing before configuration starts.
- 4
Configure
The plan is carried out inside your own accounts, through access you grant and can withdraw. Changes that touch people, money or customer data wait for your explicit approval.
- 5
Handoff
Documentation of what was set up and why, a short walkthrough for the people who will run it, and a clear line on what is yours to operate from now on.
Who you would be working with
- Company · Who you would be working with
- LATYNEX Digital is a service line of Latynex Trade OÜ, a company registered in Estonia (EU). Contact: info@latynexdigital.com.
- How we work · Delivery
- Remote, in English, with the person who would run the project. No local office is implied in any market.
- How we work · Commercial terms
- One scope and one price, agreed in writing before work starts. Your accounts, code and domain stay yours; any access we use is granted by you and can be withdrawn.
There are no client case studies on this page, and none are implied. What LATYNEX has built and runs itself is on the portfolio, each system labelled by stage. Published prices are on the pricing page; anything not listed there is scoped and quoted after review.
Questions
Do you replace our ATS?+
Not by default — we implement the CRM side and connect to your ATS where realistic, rather than replacing a working system.
Which CRM do you implement this on?+
HubSpot or Pipedrive. We do not resell either and do not claim partner status with any CRM vendor.
Can candidates and client roles stay linked?+
Yes — that's the specific structure this page is about: two pipelines that stay connected rather than becoming one confused list.
How are you invoiced, and in what currency?+
In EUR, by Latynex Trade OÜ, a company registered in Estonia (EU). We do not give tax advice.