As published, Italian Law No. 132 of 23 September 2025 (Gazzetta Ufficiale n. 223 of 25 September 2025) has been in force since 10 October 2025. Article 11 provides that AI is to be used to improve working conditions and productivity in line with EU law, and that the employer must inform workers of AI use in the cases and manner set by article 1-bis of D.Lgs. 152/1997 (as published — confirm current requirements with your adviser). Article 1-bis covers fully automated decision or monitoring systems affecting hiring, task assignment, termination, surveillance and evaluation. The duties fall on the employer, not on the AI vendor.
Scope caution: article 1-bis is limited to fully automated systems. Whether a given assistant or knowledge base falls within it is a question for your employment adviser, and this page does not say that you are covered.
LATYNEX Digital builds AI workspaces and workflows with each system's staff-related behaviour documented. This page covers that work for Rome businesses. The general service is at AI Implementation for Business, and the market overview is at LATYNEX Digital for businesses in Rome. Delivery is in English, and this page names no client.
Typical industries
- Employers with field, retail or hospitality staff
- Professional services firms with internal AI assistants
- Companies using AI for scheduling or task routing
- HR and operations teams evaluating AI tools
- Businesses with union-represented workforces
Common lead-handling problems
- No inventory of which AI tools touch task allocation, scoring or monitoring of staff
- An assistant added to a workflow without anyone asking what it does to staff decisions
- No single description of a system's purpose, data and parameters to hand to an adviser
- Changes to a system made without a process for advance notice
- No internal owner for worker data-access requests
Direct answer
If your Rome company plans an AI assistant or workflow that touches task allocation, scoring or monitoring of staff, LATYNEX can build it with an inventory of what the system does, a per-system information pack of the facts your employment adviser would need, and a change log that supports advance notice of modifications. Whether any notice duty applies is for your adviser.
Why the global page and the Rome hub are not enough
The global AI Implementation for Business page has no Italian employment-law duty to design around, and the Rome hub is broad discovery for the market. As published, the employer information duties attach to the employer, so the employer needs the facts about each system before rollout, not from the vendor afterwards.
What we configure and build
The work sits before your employment adviser's decision, not in place of it.
- An inventory of each AI system and whether it touches hiring, task assignment, termination, surveillance or evaluation
- A per-system information pack as published in article 1-bis: affected aspects of the employment relationship, purposes and logic, data categories and key parameters, control and correction measures, and accuracy, robustness and cybersecurity metrics where the vendor supplies them
- A change log so modifications are recorded in time for your adviser's notice process
- A route for logging worker data requests, so the written answer is not missed
- A written handover
Timing and other considerations
As published, article 1-bis provides that information also goes to union representatives, that modifications are notified 24 hours ahead, and that workers may request their data, to which the employer answers in writing within 30 days. Confirm current requirements and whether any of this applies to your systems with your employment adviser.
What stays with you
Employer notices, union consultation, the scope decision on whether a system is caught, and any dealings with the labour inspectorate or the Garante stay with you and your employment adviser.
What needs API support or custom scope
Vendor accuracy and robustness metrics come from the vendor's own documents and may not exist. Any monitoring or logging is scoped per project after technical review. LATYNEX claims no Italian authority approval or integration. Milan's e-invoicing (SDI) workflow is a separate topic.
What we do not do, and where LATYNEX is not the right fit
LATYNEX does not give employment or legal advice, does not draft statutory notices as legal documents, does not tell you that you are or are not covered, and does not certify compliance. It has no Rome office or named clients, and delivery is in English only. If the AI tool never touches staff decisions or monitoring, this page is not for you.
How delivery actually works
LATYNEX Digital has no office in Rome and does not claim one. We work with Rome businesses remotely, over video calls and written updates, in English, with the same team and process as in every other market.
Questions
Do you have an office in Rome?+
No. We work with businesses in Rome remotely, over video calls and written updates, in English, and we do not imply a local presence.
Does the Italian AI law require us to tell staff about our AI tools?+
As published, article 11 of Law 132/2025 says the employer must inform workers of AI use in the cases and manner set by article 1-bis of D.Lgs. 152/1997, which is limited to fully automated systems. Whether a given tool is in scope is for your employment adviser.
What does the information pack contain?+
As published, article 1-bis lists affected aspects of the employment relationship, purposes and logic, data categories and key parameters, control and correction measures, and accuracy, robustness and cybersecurity metrics. We collect the facts; your adviser decides what to issue.
Do you draft the notices or confirm we are compliant?+
No. We give no employment or legal advice and do not draft statutory notices as legal documents. We document what the system does.
How are you invoiced, and in what currency?+
In EUR, by Latynex Trade OÜ, a company registered in Estonia (EU). Tax treatment for a client in Italy is confirmed on the quote, and we do not give tax advice.
What happens next
- 01
We review your current setup
What you have today, who uses it and where work leaks — read-only where the system allows it.
- 02
We find the practical path
The smallest set of changes that fixes the real problem, and what should be left alone.
- 03
Scope and price in writing
One scope and one price for you to approve. Nothing starts before you agree.
- 04
We configure it in your accounts
Through access you grant and can withdraw. Changes that touch people, money or customer data wait for your approval.
- 05
Test, hand over, document
A walkthrough for the people who will run it and written documentation of what was set up and why.
Who you would be working with
- Company · Who you would be working with
- LATYNEX Digital is a service line of Latynex Trade OÜ, a company registered in Estonia (EU). Contact: info@latynexdigital.com.
- How we work · Delivery
- Remote, in English, with the person who would run the project. No local office is implied in any market.
- How we work · Commercial terms
- One scope and one price, agreed in writing before work starts. Your accounts, code and domain stay yours; any access we use is granted by you and can be withdrawn.
There are no client case studies on this page, and none are implied. What LATYNEX has built and runs itself is on the portfolio, each system labelled by stage. Published prices are on the pricing page; anything not listed there is scoped and quoted after review.